Medical Records Technician (Health Information Technician)
Analyzes medical records for completeness, consistency and compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Bureau of Prisons and medical staff requirements. Takes measures to correct deficiencies by notifying the appropriate person. Performs the monthly medical record audit in coordination with the medical staff. Processes requests for medical information from outside hospitals, clinics, and physicians. Coordinates notification of transfers to other health services departments. Codes, using ICD-9-CM, complicated diagnoses and procedures for discharged inmates. Ensures diagnoses and procedures are supported in the medical record and appropriately reported via Sentry. Establishes medical records for all new admissions to facility; acquires, monitors and accounts for the medical records which accompany those patients transferred in from other BOP institutions. Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis. To be considered for the position, you must meet the following qualification requirements:
Education GL-05:
Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college or university. GL-06:
As a general rule, education is not creditable above GL-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. NOTE:
If you are using education to qualify, you MUST provide transcripts to receive consideration. The education MUST be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education. Transcripts MUST be received by the Consolidated Staffing Unit by the closing date of the vacancy announcement. For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website:
Recognition of Foreign Qualifications OR Experience GL-05:
You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. Candidates should possess administrative and technical support experience in order to provide effective management, maintenance and control of the medical department's records and files. Experience at this level should have provided the applicant with a basic knowledge and understanding of medical terminology and medical record procedures and techniques. Some examples of this qualifying experience are:
Experience in creating and maintaining files and records. Experience in preparing, receiving, reviewing, and verifying documents and processing transactions. Experience in maintaining office records, and locating and compiling data or information from files and other data sources. GL-06:
You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. Applicants at this level should be familiar with various automated and data systems and have the ability to key and/or code information. Experience at this level demonstrates technical and administrative support through the ability to review, analyze, code, compile, and extract records data. Some examples of this qualifying experience are:
Experience in organizing and checking medical records for completeness, accuracy, and compliance with regulatory requirements. Experience in maintaining tracking and suspense systems and experience which requires the coordination and scheduling of appointment to facilitate patient treatment. Experience in performing a variety of administrative duties such as preparing reports, purchase orders, receiving reports, pay vouchers, and medical referrals for treatment. OR Combination of Education & Experience GL-05 ONLY:
Have a combination of education and experience. This experience must have equipped you with the knowledge, skills, and ability to perform the major duties of this position as described above. Credit will given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities. Your eligibility for consideration will be based on your responses to the questions in the application.
Estimated Salary: $20 to $28 per hour based on qualifications.
Education GL-05:
Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college or university. GL-06:
As a general rule, education is not creditable above GL-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. NOTE:
If you are using education to qualify, you MUST provide transcripts to receive consideration. The education MUST be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education. Transcripts MUST be received by the Consolidated Staffing Unit by the closing date of the vacancy announcement. For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website:
Recognition of Foreign Qualifications OR Experience GL-05:
You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. Candidates should possess administrative and technical support experience in order to provide effective management, maintenance and control of the medical department's records and files. Experience at this level should have provided the applicant with a basic knowledge and understanding of medical terminology and medical record procedures and techniques. Some examples of this qualifying experience are:
Experience in creating and maintaining files and records. Experience in preparing, receiving, reviewing, and verifying documents and processing transactions. Experience in maintaining office records, and locating and compiling data or information from files and other data sources. GL-06:
You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. Applicants at this level should be familiar with various automated and data systems and have the ability to key and/or code information. Experience at this level demonstrates technical and administrative support through the ability to review, analyze, code, compile, and extract records data. Some examples of this qualifying experience are:
Experience in organizing and checking medical records for completeness, accuracy, and compliance with regulatory requirements. Experience in maintaining tracking and suspense systems and experience which requires the coordination and scheduling of appointment to facilitate patient treatment. Experience in performing a variety of administrative duties such as preparing reports, purchase orders, receiving reports, pay vouchers, and medical referrals for treatment. OR Combination of Education & Experience GL-05 ONLY:
Have a combination of education and experience. This experience must have equipped you with the knowledge, skills, and ability to perform the major duties of this position as described above. Credit will given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities. Your eligibility for consideration will be based on your responses to the questions in the application.
- Department:
0675 Medical Records Technician - Salary Range:
$43,065 to $57,086 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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